Minnesota Monthly’s CannaFest

Sponsor & Exhibitor Portal

DATE:

Thursday, April 4, 2024

EVENT HOURS:

 6:00 – 9:00 p.m.

LOCATION:

Machine Shop | 300 2ns St. SE Minneapolis, MN 55414

REMINDER: THIS IS A CANNABIS SAMPLING EVENT.

NO ALCOHOLIC PRODUCTS ARE ALLOWED AT THIS EVENT.

Sponsor & Exhibitor Portal

Welcome to the CannaFest Sponsor & Exhibitor Portal. Below you will find all the details needed to have a successful and enjoyable experience as a sponsor or exhibitor at the upcoming CannaFest.

Operations and Forms

You need to submit the below information by the associated deadline in order to participate in the event:

Please click the header on each section below to access the form or document.

PRODUCT SUBMISSION FORM

Please submit the categories of products you will be sampling, and the URL to your company webpage.

DUE: 3/13

CERTIFICATE OF INSURANCE

Please submit a copy of your businesses comprehensive insurance policy (COI). Required for all sponsors and exhibitors. Please email it to Jordyn Tayloe | jtayloe@greenspring.com.

DUE: 3/28

MINNESOTA DEPARTMENT OF HEATH DISPLAY AGREEMENT

Please supply your MN Department of Health registration number and agree to the dusplay rules for cannabis products.

DUE: 3/28

CANNABIS SAMPLING AGREEMENT

If you are going to be sampling a cannabis product, you must agree to the cannabis sampling agreement and the amount of product that can be served per serving.

DUE: 3/28

MN REVENUE OPERATOR CERTIFICATE OF COMPLIANCE FORM (ST-19)

If you are going to sell any product, or sell your brand swag (t-shirts, stickers, etc.) at the event. You must submit an ST-19 form.Please email it to Jordyn Tayloe | jtayloe@greenspring.com.

DUE: 3/28

Load-in and Load-out

LOCATION:

Machine Shop | 300 2nd St. SE Minneapolis, MN 55414

There is no loading dock at this event. If you plan to use a dock truck, please be sure it has a lift gate. 

TIME:

LOAD-IN: 

Thursday, April 4 | 2:00 -5:00 p.m.

LOAD-OUT:

Thursday, April 4 | 9:00 – 11:00 p.m.

EXHIBITOR CHECK-IN:

Parking meters will be hooded for exhibitors and allow for a 10 min max time to unload your product. You may drop your product just inside the entrance, and a Greenspring Team member will watch your supplies while you park.

Parking for the event can be done at a meter, in the parking lot across the street, or in the parking garage down the street from the venue. Please see the map below.

After you have parked and returned to the entrance, you will check-in at the Exhibitor Check-In table located at the entrance to the show floor. Here you will be able to rent any needed show items and will be directed to your location on the show floor.

EXPECTATIONS: 

  • You must bring your own dolly/cart for moving your materials to your location.
  • All staff must be 21+.
  • No children or pets are allowed during load-in/out.
  • Please park in the location marked on the map below for load-in/out only.

Important Event Policies and Rules

STAFFING:

  • Exhibit areas must be staffed at all times during show hours and be ready to by 5:30 p.m.
  • Your staff MUST be 21 years of age or older.
  • Under no circumstances should your exhibit area be without a staff person.
  • Please ask your staff to refrain from sampling products during show hours. This will help maintain the integrity of your company and the event.

EXHIBITOR LANYARDS: 

  • If you are a sponsor of the event you will get 4 Exhibitor Lanyards and if you are a standard table you will get 2 Exhibitor Lanyards.
  • The number of Exhibitor Lanyards is the number of staff you can have at your table included with your participation level, if you would like to have additional staff, you may purchase additional Lanyards on our Show Service Order Form for $35.

GARBAGE & EXCESS PRODUCT DISPOSAL

  • There will be a dumpster available for the disposal of any garbage.
  • Exhibitors are responsible for disposable of their own garbage after the event.
  • You are responsible for removing your trash post event, specifically recycling of bottles, cans, and boxes. Please be sure to keep your space well organized as to make this a quick and efficent process for you post event.
  • NO EXTRA CANNABIS PRODUCTS MAY BE HANDED OUT TO ATTENDEES AFTER THE SHOW. If you have excess product left over, please take that product with you. Providing excess product to the attendees is illegal.

DELIVERIES: 

  • There are no early deliveries to the Machine Shop. If this is a potential issue, please connect with Rick Krueger at rkrueger@greenspring.com.

EXHIBIT SPACE AMENITIES:

  • Your exhibit fee includes a 6’ table with a black linen.
    • Your space is an 8 x 8 stall unless specified in your contract.
    • There is no pipe/drape or carpeting.
    • No tents or inflatables are allowed unless previously discussed with Rick Krueger | rkrueger@greenspring.com
    • Ice, bus tubs, water pitchers and dump buckets will be provided to exhibitors sampling beverages.
  • Please bring a large/small trash can if you will have large amounts of waste and will need one for your space. We will not provide trash cans.
    • We suggest you keep product boxes for empty cans and bottles, this will help with recycling your empty product at the end of the show.
  • Sampling supplies are NOT provided!
    • Exhibitors are responsible for providing their own sampling cups, bottle openers, corkscrews, bar rags, product and personnel.
    • Guests will be provided with a sampling glass at the entrance to the event.
  • We highly suggest that you bring your own branded table cloth to elevate your booth and branding opportunity at the event.

ELECTRICITY:

  • Electricity: If you need access to electricity, you must pay for it via the Show Service Order Form. The maximum power supply that is available is 120v/ 20amp.

EXHIBIT SPACE RULES AND EXPECTATIONS:

  • You are responsible for removing your trash post event, specifically recycling of bottles, cans, and boxes. Please be sure to keep your space well organized as to make this a quick and efficent process for you post event.
    • We suggest you keep product boxes for empty cans and bottles, this will help with recycling your empty product at the end of the show.
  • Exhibit Display Restrictions: Please be sensitive of your neighbors when setting up your display area. Show Management reserves the right to have your area adjusted should we find you are obstructing your neighbor. Remain in your own booth footprint with signage and decor.
  • Signage / Decorations: All signage materials must be contained within the realm of your space/table. You are not permitted to hang signs outside of your space. Signage must look professionally made.
  • Literature and Noise Restrictions: Interviews, demonstrations, and distribution of literature must be done within the exhibitor’s space. You may not “work the aisles.” Amplified systems, loud music, or other noise is prohibited. We will have live music on-site. NO MUSIC CAN BE PLAYED IN YOUR BOOTH AT THIS EVENT.
  • Open Flame: Sternos for heating food are the only allowed flame in the Machine Shop. No other open flames are allowed in the Machine Shop.