GRILLFEST BBQ BATTLE  

Competitor Agreement 

Thank you for entering the 2025 GrillFest BBQ Battle.  Below you will find additional information regarding your participation.  

Competitors (Participants) 

There is a capacity of 8 competitors allowed to participate in the BBQ Battle. If you are receiving this, congratulations, you have secured a spot!  We will feature the participant list on the GrillFest website, in the program, and on-site event signage. We will also promote it on social channels and email leading up to the event.  

Event Location 

Participants will be located throughout the experience at CHS Field. All participants must be outside of the covered concourse section behind home plate. We try to space the battle participants throughout the event to avoid congestion. 

Times 

The BBQ Battle will run the duration of the event: Saturday, May 31 and Sunday, June 1 from 1:00 – 5:00 PM. However, battle voting will close at 4:00 PM on Sunday. 

Voting 

Voting will be conducted digitally through an online portal. QR codes will be displayed throughout the event to encourage voting, including a sign at your booth space. Event guests will be able to cast one vote per battle.  

Food Preparation Information & Requirements 

The BBQ Battle is open to any grilled food that is NOT a burger (as there is a dedicated Burger Battle). This can include chicken, ribs, steak, vegetables, pizzas, and other items 

  • Participants are responsible for providing: 
    • all ingredients 
    • All tools and equipment needed to prepare and serve your food samples 
    • Napkins, paper boats, etc.  
    • Additional promotional items  
    • Booth staff for cooking & serving  
  • Final preparation of the BBQ sample must occur on site. 
  • All ingredients including the percentage of meat types must be displayed and available to guests. 
  • Plan to serve an estimated 4,000 total samples (2,000 per day) 
  • You may serve full-size, ½ size or ¼ size portions. There is no portion size requirement/limit 
  • Special Event Food Permit (REQUIRED). We will ask you to complete a form through our GrillFest Sponsor & Exhibitor Portal. Then, we will coordinate with the Minnesota Department of Health on your behalf to secure the permit, as well as cover the permit fee cost. 
  • You MUST have a handwashing station, which will be provided for you by the event.  
  • You are encouraged to provide your own grill so that you are familiar with the cooking and functionality of the grill. However, if you need to rent a grill, we will have a limited number available for a fee, you may rent one via the Show Service Order Form. Email bwulf@greenspring.com with questions. 
  • The event will provide propane gas tanks if you are using a gas grill. Tanks may be requested in advance, and backup tanks may be requested on site from the event team. Email bwulf@greenspring.com with questions.
  • Trash receptacles will be provided near your booth space and will be emptied throughout the event.  

Rules  

  • Participants must follow the exhibitor and/or sponsor agreement terms signed when securing your space. 
  • Manipulation of voting will be cause for immediate elimination of the contest. 
  • The winner will be calculated based on the total number of votes throughout the 2-days of GrillFest. Voting closes at 4:00 PM Sunday, June 1. 
  • All staff/employees working at your booth space must be 21 years of age or older. No exceptions. 

Battle Winners:  

  • The winner will be announced between 4 and 4:45 pm on Sunday, June 1 and presented with a trophy.  
  • A photographer will be present to take photos of the winner. 
  • A check for $500 will be issued to the winner for first prize 
  • The battle winner will be featured in Minnesota Monthly’s Daily enewsletter, as well as featured and tagged in a social post following the event. 

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